Article VI. Section on Radiation Oncology

Section 1. Officers of the Section and their Terms of Office

  1. There shall be five (5) officers of the Section on Radiation Oncology (hereinafter in this Article called the Section), namely: Chair, Vice-Chair, Secretary, Historian and Member-at-Large. The term of office of the Chair, Vice-Chair, Secretary and Member-at-Large shall be one year. The term of office of the Historian shall be five (5) years. The officers of the Section will take office on a date determined by the Section. Officers, who are elected to fill a vacancy, as provided in paragraph B of section 2 of this Article, shall assume office immediately upon such election.
  2. The Chair and Vice-Chair elected to a full term cannot be re-elected to the same in successive years. The Secretary and the Member-at-Large elected to a full term may be reelected to one additional term. The Historian may be re-elected to the same office as judged appropriate by the officers of the Section.
  3. The Chair or the Chair's appointed representative shall preside at the business and didactic meetings of the Section and shall be responsible for arranging the scientific program. The Chair shall arrange all meetings of the Executive Committee of the Section. The Vice-Chair shall assume the duties of Chair in the Chair's absence. The Secretary shall be responsible for writing, distributing and presenting minutes of all business meetings of the Section or of the Executive Committee of the Section. The Member-at-Large shall work closely with the Chair in planning the scientific program. The Historian shall be responsible for maintaining the historical records of the Section.

Section 2. Nominating Committee of the Section and Election of Section Officers

  1. The Chair of the Section shall annually select and appoint a Nominating Committee which will follow procedures paralleling as nearly as practical the procedures for the Nominating Committee of the Society under Section 2 of Article V of these bylaws in respect to nominating candidates and in respect to election of Section officers except that the Executive Committee of the Section may adopt a separate annual timetable for nominations and elections.
  2. The Executive Committee of the Section, upon approval of five (5) of the members of the Executive Committee of the Section with the right to vote, may hold a special election to fill any unexpected vacancy in any office of the Section. Special elections must follow the same format as for general elections. The membership of the Section must be notified of the date and time that any special election is to be held; the slate of proposed candidates must be published to the membership of the Section at least two (2) weeks in advance of a special election. Additional nominations must be accepted in conformity with the procedure for general elections and the votes of a plurality of members of the Section casting votes will e required for election to any office.

Section 3. Executive Committee of the Section

The Executive Committee of the Section shall consist of the Chair, immediate past Chair, Vice-Chair, Secretary, Member-at-Large, Historian and CARROS representative all of whom shall have voting privileges. Chairs of any Standing Committees and other members may be invited by the Section Chair ad hoc to attend meetings, without voting privileges, to address specific issues. Four (4) voting members of the Committee shall constitute a quorum for the transaction of its business. Reference in any provision of these bylaws outside of this Article to the Executive Committee shall mean the Executive Committee of the Society constituted under Section 4 of Article V and shall not mean the Executive Committee of the Section.

Section 4. Special Committees of the Section

The Chair of the Section may, from time to time, create and appoint Special Committees as he/she sees fit and the Chairs thereof. The Section Chair shall be an ex-officio voting member of each such committee. Each such committee shall perform the special duties for which it was created without any undue delay and shall submit its reports to the Section Chair.

Section 5. Committee Action by Conference Telephone

Any one or more members of the Executive Committee of the Section or of any other committee of the Section may participate in a meeting of such committee by means of a conference telephone or similar equipment which allows all persons participating in the meeting to hear each other at the same time provided that the committee Chair approves the use of such equipment for a committee meeting. Participation by such means shall constitute presence in person at such meeting.

Section 6. Quorum

Members of the Section entitled to cast one-tenth of the total number of votes entitled to be cast shall constitute a quorum at any regular or special meeting of members of the Section for the transaction of any business. Every Section member entitled to vote at such a meeting may authorize another voting member or members of the Section to act for him/her by proxy.